Administrative Officer
Title: Administrative Officer to the Chief Operating Officer
Reports to: Chief Operating Officer
Position Type: Volunteer position
Contact: Send questions to alicia.hernandez@georgiafirstgen.org
Time Commitment: 5-10 hours per week.
Duties and Responsibilities:
Qualifications:
Preferred Skills:
Reports to: Chief Operating Officer
Position Type: Volunteer position
Contact: Send questions to alicia.hernandez@georgiafirstgen.org
Time Commitment: 5-10 hours per week.
Duties and Responsibilities:
- Provide administrative and organizational support to the Chief Operating Officer (COO).
- Coordinate and control any related activities to streamline all day-to-day operations under COO supervision.
- Facilitate communication between the COO and all other relevant departments within Georgia FirstGen.
- Track all personnel information for the Operations Department.
- Schedule and coordinate all departmental meetings including reminders. Administrative officer is expected to be present at all meetings whenever possible. Calendar priority will be given to administrative officer and COO.
- Create all meeting agendas and meeting notes.
- Gather, compile, and send frequent status updates from Georgia FirstGen Directors to the COO.
- Acquire knowledge related to multiple departments within the Operations Department.
- Support strategic partnerships by providing exceptional advice, facilitating effective knowledge management, and assisting with project planning, coordination, monitoring, and reporting with any departmental collaboration.
- Implement any ad-hoc project request with the approval of the COO.
Qualifications:
- High School graduate of ethical and moral character
- Preferably a college student or young professional
- Strong commitment to Georgia FirstGen's mission and values
Preferred Skills:
- Aware of first-gen and underrepresented students’ educational barriers
- Demonstrated interest and/or experience in Education, Youth Development, Mentorship, Communication, Advising
- Outstanding written and verbal communication skills in English
- Comfortable calling and coordinating information with other team members & students
- Energetic, personable, and creative with an ability to relate well to diverse populations
- Deadline oriented and able to take initiative with tasks and projects
- Able to plan and manage multiple projects and deadlines with high attention to detail
- Excellent time management and organizational skills
- Strong leadership skills and able to delegate tasks to fellow team members
- Preferably proficient in Slack, Google Drive, Microsoft Office, and Social Media platforms
- Google Docs, Sheets, Forms/Excel, Word Doc, PowerPoint, Facebook, Twitter, etc.
- Ability to navigate this technology on a smartphone and a PC (personal computer)
We are open to working with academic institutions for this position to count as internship credit. Please indicate in application if you are interested in pursuing this.
