EVENTS DIRECTOR
THIS IS AN UNPAID, VOLUNTEER POSITION
Job Description
Georgia First is an up-and-coming nonprofit organization that organizes a large number of meetings, conferences, and events for internal and external partners throughout the year. We’re looking for a highly skilled events director to make these gatherings effective, cost-efficient, and most importantly, memorable. The ideal candidate will have his or her hands full evaluating and negotiating with potential vendors, working with the legal team to draft service contracts, and managing communications with guests, speakers, and client stakeholders. Above all, he or she will be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.
Objectives of this Role
- Oversee the planning and execution of the annual Leadership Summit
- Drive the company’s mission by always representing our vision in every event
- Own every aspect of an event, from venue choice to success metrics
- Keep financial and timelines under control at all times
- Comply with all federal, state, and local legislation
Daily and Monthly Responsibilities
- Gain a complete understanding of the requirements for each event
- Research vendors and make selections based on creativity, quality, and cost
- Book venues and schedule guests, which includes contract drafting and confirmation and day-of logistics
- Develop content for event materials and work with marketing to produce
- Hire personnel as needed across all functions of an event (registration, set up, catering, audio/visual, etc.)
- Day-to-day administration of events and programs including placing orders, monitoring vendors, travel planning, restaurant reservations, facilitating company attendees, monitoring registration, tracking RSVPs, answering questions and resolving issues
Skills and Qualifications
- Degree in hospitality management, public relations, or similar degree or currently seeking such degree
- Proven experience in event planning or event coordination in a corporate environment
- Past experience working with colleagues in graphic design, sales, marketing and communications specialties
- Ability to remain calm under pressure without losing a customer-service oriented attitude
Preferred Qualifications
- Experience managing budgets and expense tracking
- Track record of creative, successful events
- Advanced knowledge of Word, PowerPoint, Adobe Acrobat, and Excel
- Excellent organizational, communication, negotiation, and multitasking skills
